2014+Technology

=2014 Technology Committee= Jane, Wynn & Nina toc Responsible for presenter technology needs (including backups/extras):
 * projectors (3 reserved from SDSL; possibly 4 more from SDSL remotes)
 * laptops/computers (1+ from SDSL)
 * internet (15 hot spots already reserved from DOE; Ramkota has previously assured W that internet //should// be sufficient.)
 * outlets (need 10-15?)
 * Orange extension cords, belongs to SDLA: (currently in crate at Wynn's desk, total of 7)

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Meeting Notes from 9/8/14:

 * need confirmation from BHSU on laptops, screens and projectors
 * 4 simultaneous sessions, so planning on equipment for each room plus general sessions (5)
 * planning on utilizing amphitheater rooms
 * Pre-Conference responsibilities?? Looks like there's a Screening...
 * Any needs from other sessions -- business meeting, keynotes, awards banquet, etc.
 * microphones and other AV needs
 * Additional tables have been requested by speakers

Follow up from Scott Ahola 9/9/14 [email]:
Hi Jane – I talked with Daria yesterday and she was going to work on the room assignments and also technology – you should have contracts for each speaker and what their needs are – I cannot bring laptops from BHSU – they are thin clients and only work on campus – I can bring projectors and screens but I need to know how many you need – you are responsible for preconference and for the screening of the lesser blessed – I am bringing the movie from here – in terms of podium and microphones I believe that is your responsibility as well – I will ask about the amphitheater rooms.

Follow up from Daria 9/9/14 [email]:
Scott, Joel says we can have the amphitheaters for free, no extra charge from 5 pm on Oct 1 through October 3rd. What format is your movie in? Ramkota has built in DVD players or you can bring your laptop. They do not have a projector if it is in reel to reel format. Daria

Conclusion:
> No one else requested a mike, though we will want a podium w/mike at the general sessions.
 * The amphitheaters have podiums with mikes that can be detached from their stand.
 * DeeDee Raap has requested such a podium along w/projector, screen, flipchart/easel, plus table for book sale/display
 * Rooms other than the amphitheaters are small enough that microphones shouldn’t be necessary,
 * if Scott could bring 4 [projectors], then we would have it covered in case we have some blow-outs.
 * Wynn's compiling possible necessary purchases such as surge protectors and additional flipcharts/ easel pads (current state contract is with Office Max)
 * movie screening will need to be in the larger amphitheater—with the Ramkota screen, mike, & sound

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Meeting Notes from 7/11/14:

 * Internet cafe in Lake Sharpe A,
 * presenter's contracts have been received and needs are submitted in our database
 * Ramkota has equipment available but these are NOT covered in the contract
 * BHSU (Scott) has laptops and screens available (Also Augustana has some as well)
 * Will be helping with poster sessions as needed.

Ramkota provides:
screen projection* || front and rear screen projection* ||=  ||=   ||=   ||=   || Cassette/CD Player* ||= PA/ microphone, Cassette/CD Player* ||=  ||=   ||=   ||=   || Wi-Fi Internet* ||= teleconferencing, Wi-Fi Internet* ||=  ||=   ||=   ||=   ||
 * ~  ||~ Amphitheater I ||~ Amphitheater II ||~ Lewis & Clark ||~ Lake Francis Case ||~ Lake Sharpe ||~ Extras ||
 * ~ projector/ screen || front and rear
 * ~ laptop/ computer ||=  ||=   ||=   ||=   ||=   ||=   ||
 * ~ sound system ||= PA/ microphone,
 * ~ internet ||= teleconferencing,
 * ~ extension cords ||=  ||=   ||=   ||=   ||=   ||=   ||
 * ~ lighting || spotlight* ||= spotlight*  ||=   ||=   ||=   ||=   ||

*according to Ramkota's meeting/event guidebook

 * updated 9/9/14, removed amphitheater projector/screen strikeouts.

=Device Charging Stations:= Tables with power strips/ surge protectors, extension cords available in hallways, backs/side of session rooms, dining in conjunction with internet cafe.

=Internet Cafe:= Tentative Schedule

Wednesday: 8:00-4:00 5:00-6:00

Thursday: 7:15-12:15 (closed during Daria's State of the SDSL) 1:40-5:30

Friday: 7:30-12:00